Event card printing UK
Event card printing for conferences, exhibitions, festivals and sporting events. Give delegates, staff, crew and VIPs a clearly branded pass that is easy to identify.
Bring the pass, individual details and lanyard together. ACB helps you plan the size, material and print specification around your event and the way passes will be issued.
Your event. Clear pass categories. A proof before print.
Event pass example showing front, reverse and lanyard attachment.
Clear event credentials
Make names, roles and pass categories easy to read.
Plastic and board options
Choose around event duration and handling.
Ready for issue
Plan individual details, lanyards and delivery.
Printed event passes for every part of the event
Start with who needs a pass and what your team needs to see. A consistent layout across the whole event helps the right details stand out.
Delegates and exhibitors
Put the attendee name and organisation where they can be read during registration and conversations. Include the event identity and any relevant dates.
Crew, staff and media
Give each group a clear written category. Use colour alongside the wording, with the role, date or permitted area shown where your team needs it.
VIPs, guests and performers
Create a distinct design for hospitality or backstage groups while keeping the same event branding. Agree the quantity and wording for each category.
A printed category communicates the intended pass type. Your event team and registration or access system control who can enter each area.
Event card printing in a format that fits
Choose enough space for the name, pass category, event details and any scanning area. These common formats are a starting point for your brief; confirm the final material, dimensions and attachment before artwork is prepared.
86 × 54mm
Credit-card format
A compact CR80 option for a holder, wallet or smaller credential. Check the amount of information and how the card will be worn.
100 × 70mm
Event pass format
More space for names, role labels and branding. Discuss portrait or landscape orientation and the position of the hole or slot.
120 × 80mm
Larger event format
Consider a larger pass when visible categories, schedules or additional details need more room. Agree the size with your carrying accessories.
Need another shape or size? Tell ACB what you are planning. Availability, finishing and price are confirmed for the chosen production route.
Choose the material for your event cards
A one-day indoor conference and a multi-day outdoor event can place different demands on a pass. Compare the surface, expected life, finish and carrying method together.
Plastic event cards
Consider PVC for repeated handling or a pass that needs to last throughout a longer event. Discuss the thickness, gloss or matt finish and any individual print or technology requirements.
Recycled PVC
Compare recycled PVC when you want to retain a familiar plastic format. Ask us to confirm the selected stock, composition, finish and any reader or encoding compatibility.
Board event passes
A board pass is worth considering for a short or limited-use event. Agree the construction, surface, hole position and expected handling, including whether a holder is needed.
For outdoor use, tell us about exposure to rain and repeated handling. Confirm the chosen material and any protection required rather than assuming every pass has the same resistance.
Plan the pass and lanyard as one set
Illustrative pass and accessory combination. The final attachment is agreed for your order.
A well-designed pass also needs to hang the right way. Agree the orientation, hole or slot and clip before approving the artwork, so the attachment does not cover names, logos or codes.
What should be included?
- Plain or branded lanyards for the event
- A suitable clip and any breakaway requirement
- A holder or badge reel where needed
- Packing by pass category, team or delivery location
Tell us whether your team will attach the passes or whether you need an assembled pack. We will confirm the available service and include the accessories and packing in the quotation.
Event card printing with names, numbers and codes
Personal details that stay readable
Print a different name, company, role, photograph or pass number on each card. Agree the fields and layout first, then check long names and missing details before the file is approved.
For several pass categories or event days, give each design a clear reference and quantity. Keep the category wording consistent between your data, artwork and issue list.
Plan late additions before the deadline
Tell us how you expect to handle new registrations, replacements and spare passes. Agree the data cut-off, any later production batch and the final delivery date at the quotation stage.
QR codes, barcodes and entry checks
A shared QR code can point to event information. An individual barcode or QR code can identify a registration record when it matches the format your system expects.
Ask your registration provider for its code specification. Check sample data with the actual scanner and platform before approving the print run. The printed code itself does not supply registration software or control entry.
If contactless or RFID is required, confirm the exact technology and reader compatibility with ACB and your provider before choosing the card stock.
Make your event pass design clear at a glance
Name and category first
Keep the key name or role prominent. Use strong contrast and a clear text label for each category, supported by colour where useful.
Leave space for scanning
Keep barcodes and QR codes clear of artwork, folds and attachments. Agree code dimensions and clear space with your registration provider.
Use the reverse with purpose
Include a programme link, event contact details or instructions where needed. Keep date and category information consistent on both sides.
Supply your logo and artwork, or discuss the design brief with ACB. We will confirm the template, bleed, safe area and hole position for the chosen pass. Review the front, reverse, individual details and attachment as one complete design.
Before sending a list of names or photographs, agree the required columns and transfer route with us. The ICO’s guidance for small organisations is a useful general reference for handling personal information.
From your event brief to passes ready for issue
01 · Brief the event
Share quantities by category, pass size, material preference, personalisation, accessories and the date the passes must be with you.
02 · Agree the specification
Confirm the design versions, variable fields, codes, hole or slot and packing. Include late additions and any separate delivery locations.
03 · Approve the proof
Check both sides, long names, pass categories, dates and sample codes. Approve the artwork and individual data before production.
04 · Prepare for issue
We arrange the agreed production, packing and dispatch. Your team can then issue passes using its event registration process.
Share the delivery deadline before booking production. Material, print, personalisation, accessories and proof approval all affect the schedule; ACB will confirm timing for your order.
Get an event card printing quote
Event card printing prices depend on the quantity, size, material, designs and individual details. Include lanyards, holders, assembly and delivery in the same brief so the quotation covers the complete set.
Tell us about your event
- Event type, dates and required delivery date
- Quantity for each pass category or design
- Preferred size, orientation, material and finish
- Names, photos, numbering and code requirements
- Lanyards, clips, holders and any assembly
- Packing order, delivery locations and late additions
Use the message box for your brief, or call 01308 426312, Monday–Friday, 09:00–17:00.
Send your event card brief
Tell us the quantity, event date and whether you need personalised passes and lanyards.
Event card printing: your questions answered
How much does event card printing cost?
The price depends on pass quantity, size, material, printed sides and the number of designs. Individual details, codes, lanyards, packing and delivery also affect the total. Send the complete brief for a tailored quotation.
Is there a minimum order for printed event passes?
The minimum depends on the selected pass and production route. Ask ACB to confirm the quantity for your specification, including any smaller later batch or replacement requirement.
Which event pass size should we choose?
Consider the details people need to read and how the pass will be carried. Common formats to discuss are 86 × 54mm, 100 × 70mm and 120 × 80mm. Confirm the final dimensions, material and hole or slot with us.
Can each event card have a different name or photograph?
Yes. We can discuss names, organisations, roles, photographs and individual numbers. Agree the layout and data columns first, and check long names, image quality and category references before approval.
Can you print VIP, crew, media and delegate versions?
Yes. Plan a clear design or label for each pass category and give us the quantity for every version. Your event team should define the permitted areas and how those passes are checked.
Can event cards include barcodes, QR codes or RFID?
Barcodes and QR codes can be specified as shared artwork or individual data. Confirm the format with your registration provider and test sample records with your scanner. For RFID, agree the exact chip and reader requirements before production.
Do you supply board or eco event passes?
Compare board and recycled PVC options with ACB. The choice depends on handling, event duration, appearance and technology. Our board event card page provides a dedicated route to discuss.
Can you supply lanyards and holders with the passes?
Yes. Tell us the required lanyard, clip, holder or reel and whether passes need to be attached or packed as sets. Agree the pass orientation and hole position alongside these accessories.
Can we add late registrations or order replacement passes?
Include this in your original brief so we can agree the data cut-off and any later batch. Availability and timing depend on the chosen material and production schedule; do not assume a last-minute replacement is included.
How long will event card production take?
Timing depends on the pass specification, quantity, individual details, accessories and approved artwork. Share the date the passes must arrive, not only the event date. ACB will confirm the production and delivery schedule for your order.
Get your event passes ready for the people who matter
Talk to our Crewkerne team about the pass, its individual details and the way your event will issue and use it. We will help you confirm the specification before print.